Client Inquiry: Receive and acknowledge the client's initial inquiry about their travel needs.

Information Gathering: Collect essential details such as destination preferences, travel dates, budget, interests (e.g., adventure, luxury, cultural experiences), and special requirements (e.g., dietary restrictions, accessibility needs).

Establish Expectations: Discuss and set clear expectations regarding timelines, costs, and services provided.

Once the Planning fee is paid:

Destination Research: Explore options that align with the client's preferences and interests. Utilize resources like Virtuoso for exclusive experiences and offers.

Accommodation and Transportation: Identify suitable accommodations, transportation options, and other logistics (e.g., car rentals, transfers).

Activity and Itinerary Planning: Plan activities, excursions, and dining experiences. Consider local guides, special events, and unique experiences.

Create Proposal: Prepare a detailed itinerary and cost estimate, including all aspects of the trip (flights, accommodations, activities, etc.).

Client Review and Feedback: Present the proposal to the client and make adjustments based on their feedback.

Confirmation and Agreement: Obtain written confirmation and a signed agreement outlining the terms and conditions.

Book Flights and Accommodations: Secure reservations for flights, hotels, and other accommodations.

Reserve Activities and Excursions: Confirm bookings for activities, tours, and special experiences.

Payment Arrangements: Handle deposits and payments according to the agreed-upon schedule.

Documentation: Ensure clients have all necessary travel documents (passports, visas, vaccination records).

Travel Insurance: Offer and arrange travel insurance if needed.

Pre-Travel Communication: Provide a detailed itinerary, emergency contacts, and travel tips. Confirm that clients have all essential information.

24/7 Support: Provide clients with a way to contact you or a local representative for assistance during their trip.

Monitor and Adjust: Stay informed about any changes or disruptions (e.g., flight delays, weather issues) and assist with necessary adjustments.

Feedback and Evaluation: Contact clients after their trip to gather feedback and ensure satisfaction.

Address Issues: Resolve any issues or concerns that may have arisen.

Thank You and Future Planning: Thank clients for their business and discuss potential future travel plans.